Privacy policy –Newsletter

Information on data protection regarding the processing of personal data within the scope of newsletter distribution in accordance with Articles 13, 14, and 21 of the General Data Protection Regulation (GDPR).

Preambel

Dear Visitor, Applicant, Contractual Partner, Interested Party,

In accordance with the requirements of Articles 13, 14, and 21 of the General Data Protection Regulation (GDPR), we hereby inform you about the processing of your personal data and your related data protection rights. The specific data processed and how it is used depend largely on the requested or agreed-upon services. To ensure that you are fully informed about the processing of your personal data in the context of contract fulfillment or pre-contractual measures, please read the following information.

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Responsible Party

Company: awork GmbH
Street No.: Großer Burstah 36-38
Postal Code, City, Country: 20457 Hamburg, Germany

Commercial Register No.: HRB Hamburg 172 488
Managing Directors: Daniel Tobias Hagenau, Nils Lukas Czernig, Lucas Alexander Bauche

Phone Number: 040 88215330
Email Address: [email protected]

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Data Protection Officer

Company: PROLIANCE GmbH
Street No.: Leopoldstr. 21
Postal Code, City, Country: 80802 Munich, Germany

Email Address: [email protected]
‍Website: www.datenschutzexperte.de

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General Information

We process your personal data in accordance with the provisions of the European General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG). If the processing of personal data is necessary for the initiation or performance of a contractual relationship or within the scope of pre-contractual measures, the processing is lawful in accordance with Article 6(1)(b) GDPR.

If you grant us explicit consent to process personal data for specific purposes (e.g., sharing with third parties, analysis for marketing purposes, or promotional email communication), the legality of this processing is based on your consent under Article 6(1)(a) GDPR. A given consent can be revoked at any time with future effect.

If necessary and legally permissible, we process your data beyond the actual contractual purposes to fulfill legal obligations in accordance with Article 6(1)(c) GDPR. Furthermore, processing may occur to safeguard our legitimate interests or those of third parties, as well as for the defense and assertion of legal claims in accordance with Article 6(1)(f) GDPR. If required by law, we will inform you separately about the legitimate interest.

Your Rights

Below you will find information about the data subject rights granted to you by applicable data protection law in relation to the processing of your personal data by the controller:

1. The right to request information about your personal data processed by us in accordance with Article 15 GDPR. In particular, you may request information about the processing purposes, the categories of personal data processed, the categories of recipients to whom your data has been or will be disclosed, the planned storage duration, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right to lodge a complaint, the source of your data, if it was not collected by us, and the existence of automated decision-making, including profiling, and meaningful information about its details.
2. The right to immediately request the correction of incorrect or completion of your personal data stored by us in accordance with Article 16 GDPR.
3. The right to request the erasure of your personal data stored by us in accordance with Article 17 GDPR, unless the processing is necessary to exercise the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest, or to assert, exercise, or defend legal claims.
4. The right to request the restriction of the processing of your personal data in accordance with Article 18 GDPR if you contest the accuracy of the data, the processing is unlawful, but you oppose its erasure, and we no longer need the data, but you require it to assert, exercise, or defend legal claims, or you have objected to processing in accordance with Article 21 GDPR.
5. The right to receive your personal data that you have provided to us in a structured, commonly used, and machine-readable format, or to request the transmission of this data to another controller in accordance with Article 20 GDPR.
6. The right to lodge a complaint with a supervisory authority in accordance with Article 77 GDPR. As a rule, you can contact the supervisory authority of the federal state of our registered office or, if applicable, your usual place of residence or workplace for this purpose.
7. The right to revoke granted consents pursuant to Article 7(3) GDPR: You have the right to revoke consent to the processing of data at any time with future effect. In the event of revocation, we will immediately delete the affected data, unless further processing can be based on a legal basis for processing without consent. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until revocation.

Right to Object

If your personal data is processed by us based on legitimate interests in accordance with Article 6(1)(f) GDPR, you have the right to object to the processing of your personal data in accordance with Article 21 GDPR, provided that there are reasons for this that arise from your particular situation or if the objection is directed against direct marketing. In the latter case, you have a general right to object, which we will implement without specifying a particular situation.

If you wish to exercise your right of revocation or objection, simply send an email to the contact address listed above.

Automated Decisions Pursuant to Article 22 GDPR

The data subject has the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her.

This does not apply if the decision:

a) is necessary for the conclusion or performance of a contract between the data subject and us,b) is authorized by Union or Member State law to which we are subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests orc) is made with the explicit consent of the data subject.

However, these decisions may not be based on special categories of personal data pursuant to Article 9(1) GDPR, unless Article 9(2)(a) or (g) GDPR applies and suitable measures to safeguard the data subject's rights and freedoms and legitimate interests have been taken.

In the cases mentioned under a) and c), we will implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, including at least the right to obtain the intervention of a person on our side, to express his or her point of view, and to contest the decision.

Legal Obligations

Providing personal data for the decision on the conclusion of a contract, contract performance, or the implementation of pre-contractual measures is voluntary. However, we can only make decisions in the context of contractual measures if you provide such personal data that is necessary for the conclusion of the contract, contract performance, or pre-contractual measures.

Reserve of Amendment

We reserve the right to adapt or update this data protection declaration as necessary in compliance with the applicable data protection regulations. This allows us to adapt it to current legal requirements and take into account changes in our services, such as the introduction of new services. The most current version always applies to your request.

Distribution

Processing Purposes

We send newsletter emails containing promotional information such as limited-time offers, event announcements, updates, and new blog articles.

Categories of Personal Data

For newsletter registration, we collect the email address and the timestamp of consent. The collection of the user's email address is used to deliver the newsletter.

Legal Basis for Processing

The legal basis for processing data after subscribing to the newsletter is the user's consent in accordance with Article 6(1)(a) GDPR.

Recipient of Data

The data is processed by the Intercom service. Intercom is a data processor that allows us to manage, design, and schedule newsletter distribution.

Intercom Inc.,
55 2nd Street 4th Floor
San Francisco, CA 94105 USA
Privacy Policy: https://www.intercom.com/legal/privacy

Intercom Inc. provides an adequate level of protection, and we have entered into a contract with Intercom Inc. containing standard contractual clauses, in which they commit to processing user data only in accordance with our instructions and in compliance with the level of data protection in the EU.

Duration of Data Storage

We will store your personal data only as long as the consent for processing is not revoked, unless longer storage is legally required or permitted. Furthermore, we will store your personal data only as long as it is legally required or necessary for the assertion, exercise, or defense of legal claims in the event of a legal dispute.

Your Rights

You can unsubscribe from the newsletter at any time. To do so, you will find an appropriate unsubscribe link in each newsletter. Alternatively, you can revoke your consent at any time by emailing [email protected].

Analysis of Success

Processing Purposes

We analyze the sending and receipt of our newsletter to continuously optimize its content. For this purpose, we collect data such as how many users opened our newsletter and which articles were clicked on most frequently by subscribers. The newsletters include a small file that is retrieved from the sending server when the newsletter is opened.

The evaluations are used to recognize the reading habits of our users and tailor our content to them, or send different content according to the interests of our users.

Categories of Personal Data

As part of this retrieval, technical information such as browser and operating system information is collected, as well as the IP address and the time of retrieval.

The statistical surveys also include determinations of whether the newsletters are opened, when they are opened, and which links are clicked.

Legal Basis for Processing

The legal basis for processing data after subscribing to the newsletter is the user's consent in accordance with Article 6(1)(a) GDPR.

Recipient of Data

The data is processed by the Intercom service. Intercom processes the data on our behalf. In addition to newsletter distribution, Intercom allows us to measure the success of the newsletters.

Intercom Inc.,
55 2nd Street 4th Floor
San Francisco, CA 94105 USA
Privacy Policy: https://www.intercom.com/legal/privacy

Intercom Inc. provides an adequate level of protection, and we have entered into a contract with Intercom Inc. containing standard contractual clauses, in which they commit to processing user data only in accordance with our instructions and in compliance with the level of data protection in the EU.

Duration of Data Storage

We will store your personal data only as long as the consent for processing is not revoked, unless longer storage is legally required or permitted. Furthermore, we will store your personal data only as long as it is legally required or necessary for the assertion, exercise, or defense of legal claims in the event of a legal dispute.

Your Rights

You can unsubscribe from the newsletter at any time. To do so, you will find an appropriate unsubscribe link in each newsletter. Alternatively, you can revoke your consent at any time by emailing [email protected].