Are you looking for an Asana alternative for you and your team? Maybe Asana doesn't quite fit your workflow anymore, the prices are too high or you want features that Asana doesn't offer.
There are many reasons why you might be thinking about switching to another tool. And we know that switching software is not an easy decision.
Get an overview of the Asana alternatives, compare features, customer opinions and find the best alternative for your project management.
What makes Asana stand out?
The cloud-based software Asana, headquartered in the USA, offers project management for teams that prefer classic PM tools such as task lists or boards.
🎨 Features
Asana enables teams to organize and keep track of their daily tasks, whether it's a single task or a large project. Unfortunately, Asana does not offer a multi-project overview, which can lead to confusing planning.
Capacity planning is not a core function of Asana, but an overview of available team members can be used.
Time tracking is also not a basic product, but can be integrated into certain price plans.
Some users find that Asana lacks functions such as external collaboration, automation or integrations.
✨ Ease of use
Some users criticize the clarity of Asana and mention that pre-configuring the tool can increase the workload.
Support is available to paying users via email or chat - Asana does not offer direct telephone contact.
🔒 Asana security and data protection
Asana data is managed in globally distributed data centers. To host data at a German server location and ensure GDPR compliance, teams must use the more expensive Enterprise plan.
💰 Pricing
The basic version of Asana is more suitable for teams that only need a tool for rudimentary task management. For additional functions, teams pay up to €30 per user per month.
awork as an Asana alternative
A GDPR-compliant Asana alternative for secure and intuitive project management is awork. The Hamburg-based work management tool focuses on simple task and project management that is a pleasure to work with.
Why is awork the best Asana alternative for you and your team?
🎨 Features
awork is perfect for planning and managing large projects. You can work across teams as well as with external parties such as clients and freelancers in the user-friendly UI.
The project management in awork offers everything a project lead's heart desires. A clear project timeline with dependencies, responsibilities, subtasks and checklists - all available in a list or Kanban view, of course.
In addition, team planning is directly taken into account, the team links their own calendars so that free and blocked capacities as well as calendar entries are directly visible.
Time tracking is also directly included in awork and can be tracked smartly via stopwatch, drag-and-drop or with the help of calendar entries, depending on your preference.
In order to ensure the entire coordination of projects and tasks within the tool, external parties can easily be invited to the project via awork Connect - gone are the days of feedback emails and unclear statuses.
✨ Ease of use
awork goes beyond pure project management; it was developed for teams who want to work together better and happier.
What exactly does it look like?
- Made for end users: awork is ready to use in no time at all, intuitive and easy to use - suitable for all age groups and teams of all sizes.
- Simply beautiful project organization: The tool looks great and puts a smile on your face.
- Work joy instead of administrative stress: Put an end to organizational chaos - awork creates more time for the enjoyable part of your work.
If users do need support, awork offers support directly from the Hamburg office - via live chat, email or telephone. For general topics, the help center collects a lot of information and members can exchange ideas in the awork community.
🔒 GDPR-compliant and hosted in Germany
- awork is GDPR-compliant. The tool is operated in modern, certified data centers. These centers are ISO 27001 certified, state of the art and located in Germany.
- awork stores all data exclusively there. Apart from you and, if the support requires it, our technician, no one else has access to it.
- Thanks to the complex technical infrastructure, awork guarantees very high availability, particularly high data security and up-to-date backups.
💰 Pricing
Depending on your preferences, awork is available in three versions:
- Basic: The right entry point for small teams that do not require special collaboration features, such as an overview of workload, etc.
- Business: The right entry point for most teams with up to around 50 users. It includes extensive features for planning your team, and phone support is also included. If you later realize that you need some enterprise-level features, you can upgrade at any time.
- Enterprise: Specially developed for large companies, with individual support according to the desired requirements.
With awork, planning for multiple locations, different client teams or many users is no problem. Most teams are interested in awork Enterprise packages from approx. 50 users - the largest teams using awork have approx. 5,000 users in the work management tool.
[.b-button-primary] Check out the awork pricing [.b-button-primary]
Why companies switch from Asana to awork
[.b-testimonial]We switched from Asana to awork. The flexibility of awork, from time tracking to task creation, is what I particularly love about it.[.b-testimonial]
Project planning - the heart of the tools
Asana is focused on task management, where all tasks are stored on single projects. A multi-project overview is not a main feature of Asana.
awork provides a clear overview, brings all projects together in one place and with an intuitive user interface - perfect for comprehensive project management.
Discover the different project planning modes in awork and Asana.
Kanban in awork and Asana
Everything you need to know about the Asana Kanban board – your project progress in one place.
- The columns can be flexibly adapted to the progress of work and can be named as needed.
- Each card on the board includes a deadline, the responsible person, and subtasks.
- You can also switch directly from the board to the timeline or calendar view.
What does a Kanban board look like in awork?
awork also offers various columns that are flexible and customizable to your team's specific needs. When comparing the Asana Kanban board to the awork board view, the following awork advantages become apparent:
- With a click on the task icons, you can adjust assignees or deadlines, select task lists, add tags, start the timer, create dependencies, and much more!
- Additionally, you can group tasks by lists and users and switch to the agile Kanban board's presentation mode. This feature is especially helpful for meetings with clients or your team.
Conclusion on Kanban boards: Unlike Asana, awork offers more features specifically designed for productive collaboration in creative teams. They support you and your team in happy and productive cooperation.
Furthermore, awork impresses with a smooth, highly intuitive board interface. A perfect overview of all upcoming to-dos, even in agile projects!
[.b-related-article] Optimize your workflow with kanban – “Stop starting, and start finishing!” [.b-related-article]
Gantt charts in awork and Asana
Gantt charts show the timeline of a project and its components (e.g., phases and tasks). They help project managers provide a current status of the schedule and its adherence.
How do Gantt charts work in Asana?
- You can add deadlines and a start date to your task, and it will be visible in the Gantt chart.
- In Asana, you can also create milestones to mark important sub-goals. You can easily set task dependencies as well.
- If deadlines are missed and need to be changed, you can drag and drop them on the timeline.
What do the Gantt charts look like in awork, and what makes them so great?
Due to the following benefits, awork's Gantt charts are the best Asana alternative:
- Smart zooming in and out: Keep an eye on the big picture instead of just seeing current to-dos in Asana. In the awork timeline, you can enlarge or shrink the visible time range and get a holistic view of your project.
- Easy task addition: Create new to-dos not only by drag and drop, as in Asana but also via the add button or from unplanned tasks in awork.
- Mindmap: To quickly switch to another timeframe in long projects, there's a timeline minimap at the bottom – only in awork. Clicking on a point in time here automatically changes the main view of the timeline to that time range.
- Export timeline as PDF: Using the document icon in the upper right corner, you can export the entire timeline as a PDF. You can download this PDF and send it to a customer or include it in a presentation – a feature that Asana does not offer.
- The timeline includes all to-dos, including milestones, dependencies, and displays the color-coded status of each task – project organization made easy!
Time tracking, directly connected to the planning
awork has integrated the time tracking directly into the project planning. Team members can start the timer directly on tasks, projects or via the action menu.
On top of that, time recording is done directly in the calendar. Appointments and workshops that are already in there can easily be converted into times. This means that teams can seamlessly record their working hours without getting out of their flow. Super handy for keeping track of time budgets and progress and creating reliable reports in seconds. This is especially nice for teams that work on a project basis.
The most accurate capacity planning
awork has the most accurate capacity planning in the world because it combines project planning with the personal calendar. The tool not only includes projects and tasks in the capacity planning, but also calendar appointments such as client calls and meetings. The team planning takes into account the workload of each team member - this is ideal for organizations that are spread across several locations and work from home. If spontaneous requests or absences occur in the team, awork quickly shows who is available and how tasks can be redistributed. Vacations, public holidays and the like are of course also taken into account.
The workload view shows who still has free capacity and helps to avoid overbooking. And if things get really tight, freelancers can be added with just a few clicks. awork enables a seamless transition from long-term resource planning to detailed, calendar-based work planning, bringing transparency and an overview to complex project landscapes.
💌 Curious to find out more?
You're not sure which software suits your case best? For informations regarding tool-switches, advice on our team-on-board-guarantee and any other questions, please reach out to our team.
[.b-button-primary]Book a free meeting[.b-button-primary]
Presentation of other Asana alternatives
If you are still unsure whether awork will be your new Asana alternative, here are some other tools that can help in your decision-making process.
Trello is super user-friendly and perfect for visual task management. It works with cards and boards, which makes it easy to get started with project management. For teams working on multiple projects, looking for clear overviews and classic project management features, Trello is not the preferred solution.
[.b-button-primary]Read more about Trello[.b-button-primary]
Jira, on the other hand, is particularly strong when it comes to agile working and software development. It offers many customizing options that are specifically designed for development teams. This offers great opportunities to tailor task management perfectly to the team, but also requires by far the most training time. Simply logging in and getting started is not possible with Jira.
[.b-button-primary]Read more about Jira[.b-button-primary]
A direct competitor to Asana is monday.com. The tool is characterized by its flexibility and is suitable for various projects and teams. The focus is on projects in tabular form and offers many features, which, however, require some familiarization time.
[.b-button-primary]Read more about monday.com[.b-button-primary]
[.b-related-article]The best project management software: You should know these 7 tools[.b-related-article]
Switch from Asana to awork
Are you curious and want to test awork for your team? Of course, we offer the option of a free trial period. During this period, you will receive all the functions that awork offers and can test them together with your team.
Import tasks from Asana to awork
If you would like to bring projects and tasks from your Asana workspace to awork, we have created a guide for you here: Import data from other tools.
Team on board guarantee
And because we are sure that you will be happy with the switch to awork, we even offer a team-on-board guarantee.
[.b-button-primary] Curious? Try awork for free! [.b-button-primary]
